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Medicines Management Support Officer

NHS AfC: Band 3

Main area
Pharmacy, Administration
NHS AfC: Band 3
Part time - 15 hours per week (2 days per week preferred)
Job ref
Walton Hospital
£20,330 - £21,777 pa, pro rata
Salary period
17/10/2021 23:59

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities.  DCHS is also an LGBT inclusive employer.  Selection will be on a basis of merit.  The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy.  To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding – join an outstanding team!

COVID-19  We recognise that the Covid-19 pandemic has impacted on people in different ways. Please be reassured that at DCHS we understand this and have a risk assessment process in place, where this is needed, to ensure your safety.

Job overview

An exciting part-time opportunity has arisen for an enthusiastic and motivated individual to provide secretarial/administrative support to the well-established Pharmacy and Medicines Management Team, based at Walton Hospital in Chesterfield.

This varied post provides a range of opportunities to utilise and expand on current skills and previous experience and would suit someone with an interest in medicines.


Main duties of the job

Working closely with, and reporting to the Medicines Management Service Co-ordinator, the main duties of the role include the organisation of meetings, preparing and circulating agendas, taking and writing minutes, maintaining databases and organising training and education events.

The post-holder will be an initial point of contact for the team and have responsibility for the ordering and distribution of controlled stationery, in addition to a variety of general office duties.

The successful candidate will have past experience in an administrative role and be proficient in the use of computer applications including Word and Excel.

They will have excellent communication skills and the ability to organise and manage their own time and workload.

Working for our organisation

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

During the pandemic response we have led the implementation of public vaccination centres in collaboration with partners across health and social care.

Detailed job description and main responsibilities

PLEASE NOTE: To view the Job Description and Person Specification, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site.  You will need to register if you do not already have an account

The Pharmacy Team consists of around 20 staff including pharmacists, technicians and assistants with a wide range of experience.

We support a variety of different of services across Derbyshire Community Health Services (DCHS), which operate across approximately 9 community hospitals, 4 Urgent Treatment Centres, many clinics and health centres, and to patients in their own homes in Derbyshire, as part of Joined Up Care Derbyshire.

The department operates between 9.00am and 5.00pm Monday to Friday, with the added benefit for staff of not opening on weekends or public holidays.

Your main duties will include, but are not exhaustive to:

  • providing a responsive, supportive and professional administrative support service to the Medicines Management Service Co-ordinator and the wider Medicines Management Team
  • being the initial point of contact for the Medicines Management office
  • maintaining effective administrative systems
  • providing administrative support to identified meetings, including minute taking
  • accurately maintaining existing databases and systems


Person specification


Essential criteria
  • 5GCSEs grade C or above, RSA 2/3, ECDL or equivalent qualification/experience

Skills and experience

Essential criteria
  • communication, IT and minute taking
We are a Living Wage EmployerArmed Forces CovenantApprenticeships logoNo smoking policyHSJ Best places to workMindful employer.  Being positive about mental health.Age positiveDisability confident leaderCare quality commission - OutstandingDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant (Silver Award)Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Applicant requirements

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Acelyn Sutton
Job title
Medicines Management Service Co-ordinator
Email address
Telephone number
0777 845 5160