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Admin Team Lead

NHS AfC: Band 4

Main area
Administration
Grade
NHS AfC: Band 4
Contract
Permanent
Hours
Full time
Job ref
842-CHE-3286-21
Site
Walton Hospital
Town
Chesterfield
Salary
£22,549 - £24,882 pa
Salary period
Yearly
Closing
18/10/2021 23:59

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities.  DCHS is also an LGBT inclusive employer.  Selection will be on a basis of merit.  The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy.  To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding – join an outstanding team!


COVID-19  We recognise that the Covid-19 pandemic has impacted on people in different ways. Please be reassured that at DCHS we understand this and have a risk assessment process in place, where this is needed, to ensure your safety.

Job overview

We have an exciting opportunity for a motivated, enthusiastic Admin Team Lead to work with Resolve Staff Support Service providing a service to DCHS staff throughout Derbyshire.

Main duties of the job

The post holder will provide operational support to the Resolve Staff Support Service. 

You must be able to demonstrate good communication skills and be able to work with confidentiality issues as well as have proven ability to manage staff and services.

Ability to prioritise competing demands, working accurately to specific timescales and demonstrate organisational ability. 

Ability to work on own initiative, with project management skills.

It will be your responsibility to ensure that your behaviour and values reflect those set out in the DCHS Way.

Working for our organisation

The Purpose and Activities of DCHS?

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

During the pandemic response we have led the implementation of public vaccination centres in collaboration with partners across health and social care.

Detailed job description and main responsibilities

PLEASE NOTE: To view the Job Description and Person Specification, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site.  You will need to register if you do not already have an account

  • Oversee the Central booking line, reception and administration functions at Resolve Staff Support Service both on site and remotely.  This will include day to day  management of staff including recruitment, training appraisals and rostering for front of house staff within the team
  • Support the Clinical Lead and Psychological Therapists through the production of letters, reports, agendas, newsletters, papers, minutes, presentations and other documents as required, from written, or verbal instruction.
  • Organise routine and non-routine meetings, conferences and other events and manage all aspects in relation to agendas, supporting papers and attendance liaison.  Take, prepare and circulate minutes and monitor follow up actions as required.
  • Maintain efficient and workable manual and electronic systems and databases, including an electronic filing system, ensuring files and records are stored and retrieved appropriately. 
  •  Be a point of contact for enquiries for the Resolve & Wellbeing management team, take action, where appropriate, and take messages as necessary, ensuring they are forwarded to the relevant staff member in an efficient and timely manner.   Under guidance, provide information in line with existing procedures, policies and corporate approaches to support the office being run efficiently and effectively
  • Ensure resources are ordered as and when requested to facilitate the smooth running of the service.
  • Ensure any communications are cascaded to the appropriate people and deal with enquiries quickly and in a professional manner.
  • Provide appropriate support to key projects undertaken within the service and participate in department events, as required.
  • Support in the facilitation of orientation and induction of new starters within the service, providing them with the necessary link support.
  • Ensure the smooth running of maintenance of the building at Walton and booking appropriate satellite accommodation.

Person specification

Relevant Admin Team Lead experience

Essential criteria
  • 5+ Years experience
Desirable criteria
  • Working within a clinical setting

Organisational Skills

Essential criteria
  • 5 + years experience of complex confidential administration
We are a Living Wage EmployerArmed Forces CovenantApprenticeships logoNo smoking policyHSJ Best places to workMindful employer.  Being positive about mental health.Age positiveDisability confident leaderCare quality commission - OutstandingDefence Employer Recognition Scheme (ERS) - GoldArmed Forces Covenant (Silver Award)Stonewall equality policy. Equality and justice for lesbians, gay men, bisexual and trans people.

Applicant requirements

Applications from job seekers who require sponsorship to work in the United Kingdom (UK) are welcome and will be considered alongside all other applications. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self-assess the likelihood of obtaining a Certificate of Sponsorship here. It is vital that you provide full and accurate details of your current immigration status on the application form. Overseas applicants applying for entry clearance into the UK must present a criminal record certificate from each country they have resided in continuously or cumulatively for 12 months or more in the past 10 years. Guidance can be found here. Not everyone needs a ‘Skilled Worker’ visa. If you are applying for a vacancy in health or adult social care, check if you’re eligible to apply for the Health and Care Worker visa instead. It’s cheaper to apply for and you do not need to pay the annual immigration health surcharge

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Documents to download

Apply online now

Further details / informal visits contact

Name
Barbara Fountain
Job title
Clinical Lead
Email address
barbara.fountain@nhs.net
Telephone number
01246 515951